Under US law, private employers with 100 or more employees, and federal contractors and first-tier subcontractors with 50 or more employees and at least $50,000 in contracts, must file an EEO-1 Component 1 report with the EEOC annually.
Who must file
The EEO-1 Component 1 report is also known as the Employer Information Report, the EEO-1 Report, and Standard Form 100. It is filed with the Equal Employment Opportunity Commission (EEOC) on an annual basis by:
- Private employers of 100 or more employees
- Federal government contractors and first-tier subcontractors with 50 or more employees and at least $50,000 in contracts
If your company falls into one of these categories, use the EEO-1 Component 1 report to gather the information required for submission to the EEOC through the EEO-1 Component 1 Online Filing System.
Important: The EEO-1 Component 1 report and the procedures in this article are based on our interpretation of the EEOC's requirements. For the exact filing requirements, refer to https://www.eeocdata.org/EEO1.
Roles that can access the report
To access the report you must hold one of the following roles:
- AdminView
- Master Administrator
- Onboarding Role
- Report Admin
- HR Generalist
- HR View
- Company Administrator
How to run the report
- In the As of date field, select a date between October 1 and December 31 of the reporting year. This narrows down the pay periods that will display in the next field. For example, to gather information for a report covering the 2024 reporting year, select a date between October 1 and December 31, 2024.
- Review the Pay Periods containing chosen As of Date field. It adjusts to display all pay periods in the company that contain the selected As of date. If all pay units in the company share one pay frequency, the field displays only one pay period. If pay units have different pay frequencies, the field displays a list of pay periods.
- From the Pay Periods containing chosen As of Date field, select a single pay period between October 1 and December 31 of the reporting year. This is your workforce snapshot pay period.
- Use the Worker Type list to select the worker types to report. Select one, several, or all of the worker types that are enabled in the system.
- Select the Include Independent Contractor Status check box if you want to add all full-time and part-time independent contractors who were employed for at least 1 day within the chosen pay period.
- From the Output list, select the output format to preview the report.
- Click Run.
About the workforce snapshot pay period
- The EEOC requires you to choose a single pay period between October 1 and December 31 of the reporting year to serve as the workforce snapshot pay period.
- The workforce snapshot pay period identifies the employees you must include in the report.
- It does not matter whether an employee was paid during the workforce snapshot pay period. It only matters that the person was employed during the period, even if they resigned or were terminated after it.
- For more information, download the EEOC Instruction Booklet at https://www.eeocdata.org/EEO1/support/instructionbooklet.
What the Worker Type list includes
- The Worker Type list displays all worker types that are enabled in your company, excluding people who had a status of C (Contract) or E (End of contract) during the chosen pay period.
- The report pulls all full-time and part-time employees of the selected worker type or types who were employed for at least 1 day within the chosen pay period.
Structure of the report
The structure varies with the number of physical locations your company has, not counting the Work From Home company location.
Single physical location
- An Employment Data section that displays data on individuals whose attributes in the system meet the EEOC's requirements, grouped by Job Category, Race/Ethnicity and Gender combination. People whose work location is Work From Home are included in this section unless their Position Planned Location is also Work From Home, in which case they are listed as non-reportable.
- A Non-reportable Individuals section listing individuals whose Job Category, Race/Ethnicity and Gender in the system do not meet the EEOC's requirements, or whose Position Planned Location is Work From Home.
More than one physical location
- A general Employment Data section with consolidated data for individuals whose attributes meet the EEOC's requirements. It shows totals for all locations, including Work From Home employees whose Position Planned Location is a physical location. Employees are grouped by Job Category, Race/Ethnicity and Gender combination.
- A separate Employment Data section for each physical location (establishment), with the same structure as the general section. People whose work location is Work From Home are included under their Position Planned Location; if that is also Work From Home, they are listed as non-reportable.
- A Non-reportable Individuals section, as described above.
Next steps: clearing the Non-reportable Individuals section
Review the Non-reportable Individuals section. If it contains any people, review their details and make the necessary corrections in the system to comply with the EEOC's requirements.
Important: If you change the Ethnicity, Gender, EEO Code or Position (Planned) Location details of an employee to meet the EEOC's requirements, the Effective Date of those changes must be no later than the last date of the selected snapshot period. When the system identifies that an individual was employed for at least 1 day within the chosen snapshot period, it pulls that employee's details as of the last day of the period.
Check each of the following columns:
| Column | Values that do not meet EEOC requirements |
|---|
| Gender | Unknown; Choose not to identify; Non-binary; Blank |
| Ethnicity | Chose not to identify; Blank |
| Position (Planned) Location | Work From Home; Blank |
| Position EEO Code | Non-US; Blank |
Note: If there are individuals with a Non-binary gender and you do not want to change their gender in the system, the EEOC gives you the option to report these individuals separately. See How to Classify Employees into Categories at https://www.eeocdata.org/EEO1/support/faq.
EEOC race and ethnicity categories
According to the EEOC, employees must be assigned to one of the following race/ethnicity categories:
- Hispanic/Latino
- White
- Black or African American
- Native Hawaiian or Other Pacific Islander
- Asian
- American Indian or Alaskan Native
- Two or More Races
For more information, see Appendix D. Race, Ethnicity, and Sex Identification at https://www.eeocdata.org/EEO1/support/instructionbooklet and How to Classify Employees into Categories at https://www.eeocdata.org/EEO1/support/faq.
EEOC job categories
According to the EEOC, employees must be assigned to one of the following job categories:
| EEOC job category | Corresponding name in the system |
|---|
| Executive or senior level officials and managers | Executives |
| First or mid-level officials and managers | First-level Managers |
| Professionals | - |
| Technicians | - |
| Sales workers | - |
| Administrative support workers | Administrative |
| Craft workers | - |
| Operatives | - |
| Laborers and helpers | - |
| Service workers | - |
For more information, see How to Classify Employees into Categories at https://www.eeocdata.org/EEO1/support/faq.
Remote workers and foreign locations
- According to the EEOC, employees who work remotely (that is, telework) must be included in the report for the establishment to which they report. See Which Employees Must Be Included in the EEO-1 Component 1 Report? at https://www.eeocdata.org/EEO1/support/faq.
- If the company has foreign-based locations, those locations should not be included in the report. See Foreign Affiliations at https://www.eeocdata.org/EEO1/support/faq.
Finishing and submitting
- After updating the details of the employees in the Non-reportable Individuals section, run the report again using the same parameters as before and review the section again.
- Once the Non-reportable Individuals section no longer contains people whose details need correcting, use the report to submit the data required by the EEOC.
- If your company is multi-establishment and you are not sure which type of report to file for each location, review the total number of employees on the last row of the Total (Col A-N) column of each location's section.
Frequently asked questions
Who is required to file an EEO-1 Component 1 report?
Under US law, private employers with 100 or more employees must file annually with the Equal Employment Opportunity Commission, as must federal government contractors and first-tier subcontractors with 50 or more employees and at least $50,000 in contracts.
What is the workforce snapshot pay period?
It is a single pay period between October 1 and December 31 of the reporting year that the EEOC requires you to choose, and it identifies which employees you must include in the report. It does not matter whether an employee was paid during that period, only that the person was employed during it, even if they resigned or were terminated afterward.
Are remote employees included in the EEO-1 report?
Yes. According to the EEOC, employees who work remotely must be included in the report for the establishment to which they report. In the report, people whose work location is Work From Home are listed under their Position Planned Location, and they fall into the Non-reportable Individuals section only if their Position Planned Location is also Work From Home.
Do foreign locations get included in the EEO-1 report?
No. If the company has foreign-based locations, those locations should not be included in the report.
Why do some employees show up as non-reportable?
The Non-reportable Individuals section lists people whose Job Category, Race/Ethnicity, or Gender values in the system do not meet the EEOC's requirements, or whose Position Planned Location is Work From Home. Correct those details in the system with an Effective Date no later than the last date of the selected snapshot period, then run the report again with the same parameters.
