Quarter-End Calendar for Form 941: Key Payroll Dates

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Quarter-End Calendar for Form 941: Key Payroll Dates

The quarter-end calendar spans two months: CoAd sends verification reports the 19th and final payroll is due the 26th of the quarter's last month; approval, statements and funding follow on the 9th, 14th and 15th of the next month.

How the quarter-end calendar works

The Quarter-End Calendar is a planning tool designed to help you align your work with key dates for quarter-end tax reporting and the associated payroll processing.

Key dates span two months and may vary slightly each quarter based on bank holidays and payroll processing schedules:

  • The last month of the quarter
  • The first month of the following quarter

For a list of bank holidays, refer to the US Banking Holiday Schedule.

Note: The Quarter-End Calendar is intended as a guidance tool and may not include all relevant dates for your quarter-end tax filing period. For additional details, contact your representative.

Last month of the quarter: March, June, September, December

Approximate dateWho actsWhat happens
19thCoAd action requiredQuarterly Tax Verification Reports are sent to customers.
26thCustomer action requiredFinal day to commit your final payroll for the quarter.

Details for the 26th:

  • The rate changes cutoff is applied.
  • Ensure there are two business days until the end of the month to allow for payroll processing.

Note: These dates are approximate and may vary depending on the day of the week they fall on.

First month of the following quarter: April, July, October, January

Approximate dateWho actsWhat happens
9thCustomer action requiredFinal approval for the Quarterly Tax Variance reports that were sent by CoAd.
14thCustomer action requiredQuarterly tax statements are available for review.
15thCustomer action requiredQuarter-end funds are collected.

Note: These dates are approximate and may vary depending on the day of the week they fall on.

Frequently asked questions

When is the last day to commit my final payroll for the quarter?

The 26th of the last month of the quarter (March, June, September, or December) is the final day to commit your final payroll for that quarter. Allow two business days until the end of the month for payroll processing, and note that the rate changes cutoff is applied on the same date.

What happens on the 19th of the last month of the quarter?

CoAd sends Quarterly Tax Verification Reports to customers on approximately the 19th of March, June, September, or December.

When are quarter-end funds collected?

Quarter-end funds are collected on approximately the 15th of the first month of the following quarter, which is April, July, October, or January. Before that, final approval for the Quarterly Tax Variance reports is due around the 9th and quarterly tax statements become available for review around the 14th.

Why do the quarter-end dates shift from quarter to quarter?

Key dates may vary slightly each quarter based on bank holidays and payroll processing schedules, and they can move depending on the day of the week they fall on. For a list of bank holidays, refer to the US Banking Holiday Schedule.

Does the Quarter-End Calendar list every date I need?

No. The Quarter-End Calendar is intended as a guidance tool and may not include all relevant dates for your quarter-end tax filing period. For additional details, contact your representative.

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Quarter-End Calendar for Form 941: Key Payroll Dates

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