HVAC

CoAd for HVAC. Built for you.

You focus on your customers. We take care of your payroll and HR.

Why

You keep your store moving, and then some

Running an HVAC business means managing more than service calls and installs. You’re balancing field payroll, multiple crews, workers’ comp exposure, safety risks, certifications, and the constant challenge of keeping good technicians from leaving for a bigger contractor. CoAd handles it, so your crews can stay productive and you can focus on running the business.

40,100

Employers will need to fill about 40,100 HVAC technician openings every year through 2034.

11%

HVAC technician employment is projected to grow 11% through 2035, more than twice the rate for all U.S. occupations.

3.0 per 100

Plumbing, heating and air-conditioning contractors recorded 3 workplace injury and illness cases per 100 full-time workers in 2024.

https://www.bls.gov/ooh/Installation-Maintenance-and-Repair/Heating-air-conditioning-and-refrigeration-mechanics-and-installers.htm

https://www.bls.gov/web/osh/table-1-industry-rates-national.htm

Features for HVAC

Keep your customers happy and your stores staffed. Let us handle the rest.

Workers’ Comp & Safety, Handled

Get discounted rates and coverage that keeps your business and HVAC crews safeguarded, either pay-as-you-go, or if you enter a PEO relationship, we handle WC and claims for you, plus proactive safety support to prevent injuries before they happen.

Access competitive pay-as-you-go workers' comp rates without large upfront premiums.

Let us manage claims from start to finish when you're in a PEO relationship, from ladder work to refrigerant handling and electrical hazards.

Get a safety evaluation, custom safety program, and OSHA compliance guidance to stay ahead of incidents and regulations when you use us for PEO.

Payroll Compliance That Follows the Job

Get field payroll right across technicians, crews, service calls, install jobs, and projects, without stitching together hours and job costs manually.

Connect time and payroll so hours are captured accurately.

Tie labor to the correct jobs and cost codes for better visibility into job costs, bidding, and margins.

Get support for certified payroll, where applicable.

Benefits That Work for HVAC

Under a PEO relationship, choose benefits options that actually fit your HVAC business, we'll help you stay ACA compliant with coverage that works for your team and your budget.

Access ICHRA and level-funded plan options built for tighter margins.

Offer earned wage access and other ancillary benefits, urgent care, dental, vision, life/disability, and financial wellness programs, that give employees financial breathing room and give you a reason they stick around.

Turn benefits into a recruiting and retention tool when competing for skilled technicians.

Reviews

What CoAd customers are saying

Employees

"My life has been made easier. I’m very happy with the time savings CoAd Pay and eRSP have brought to the business."

Sandra Kinney

RN, BSN, Co-founder

Home Health and Caregiving

Employees

“Our staffers come from both Pennsylvania and Delaware. That means paying taxes to a variety of states and municipalities with different tax regimes."

Karen DeRasmo

Owner

Food Service

FAQ

Got questions?
We have answers.

Everything you need to know before you get started.

Payroll Software FAQs

Can CoAd handle payroll for technicians working across different jobs and projects?

Can you support certified payroll?

Yes. CoAd can support certified payroll requirements for applicable commercial or public projects.

Can we track different pay rates?

Yes. CoAd can support different workers and rates across jobs and projects so payroll reflects how your crews actually work.

Does CoAd support job costing?

Yes. Job costing can tie payroll to service calls, install jobs, and cost codes, giving you clearer visibility into labor costs and margins.

PEO Offering FAQs

How does CoAd help with workers’ comp?

What safety support is available?

Depending on your relationship with CoAd, support can include safety evaluations and program development, OSHA guidance, and incident investigation.

How does the HVAC safety credit work?

Qualifying mid-market HVAC contractors, typically 25–50 employees with $100K+ in premium, who participate in a safety program may be eligible for up to 25% of their premium back in safety credit.

Can you help us compete with larger HVAC companies on benefits?

Yes. CoAd offers flexible options including ICHRA, level-funded plans, lower-cost coverage, and ancillary benefits designed to make benefits more realistic for contractors.

Can you support multiple crews or locations?

Yes. CoAd can help standardize payroll, benefits, workers’ comp, safety, and HR processes as you add crews, trucks, and locations.

Will using a PEO change how I manage my technicians?

No. You still manage your employees and field operations. CoAd handles administrative employer responsibilities under the co-employment relationship.

Let’s get to work

Your team. Your needs.
HR that’s built for you.

HR is full of choices. We’ve got a plan that’s right for you.

Get Started

Talk to us